Fleet Administrator

Based at our Toilets+ Limited Head Office (located in Wymondham NR18 9JD)

£28,000 per year – full time, permanent (£12.67 per hour)

28 days holiday (plus additional discretionary paid leave during Christmas closedown)

Monday to Friday hours

Generous loyalty bonus scheme

Referal scheme

Employee Assistance Programme

Retail discounts scheme

Free onsite parking

About Us at Toilets+

Toilets+ Limited is the largest independent Portable Toilet company in South, East and Central England. We have thousands of toilets on short and long-term hire across 20 counties, delivered and serviced by our reliable, experienced teams. Our extensive range includes portable toilets for construction and events, luxury toilet trailers for weddings, festivals and corporate events, and we also fulfil servicing for portable toilets and welfare units supplied by third parties.  Founded in 1990 and operating for over 30 years, Toilets+ Limited is a well-established, expanding, family run business.

About the role

We are looking for a Fleet Administrator to oversee our fleet of 90 vehicles across our 6 depots throughout the South of England. The fleet consists of 3.5t flatbed vehicles, 3.5t service vehicles and some 3.5t trailers. To be successful in this role you will need to be able to prioritise and work well under pressure whilst also bringing good energy and great communication and  interpersonal skills. Responsibilities include:

• Coordinating our fleet servicing, MOT’s, road tax and repair requirements
• Utilising our fleet safety software to administer daily and monthly vehicle checks
• Utilising our fleet camera and tracking software to oversee driver behaviours, accident & incident and routing reporting
• Working closely with the Operations & Depot Managers implementing cost effective fleet management processes
• Optimise the working fleet across our six depots to ensure operational capabilities
• Purchasing of fleet parts and other relevant vehicular materials, including sourcing replacement / additional vehicles
• Working closely with the Operations Manager to manage the life circle of the fleet, including identifying new vehicles and decommissioning end of life vehicles
• Distribution of fleet stock to depots as and when required in line with existing processes
• Administration of all reported RTAs & minor incidents, completing necessary paperwork, downloading camera footage and sending reports to relevant individuals & organisations in line with company processes
• Producing agreed regular reports for Directors

What you need

• Experience working in fleet administration or management role
• Strong administration experience in a varied and fast paced environment
• Experience of dealing directly with drivers
• Experience of administering a vehicle camera system
• Good mechanical understanding – ability to interpret and assess vehicle issues
• Knowledge of fleet legislation and regulations i.e. CPC (desired, not essential)
• Experience of 3.5t trailers (desirable, not essential)
• Experience of an ISO 9001 system – desirable
• Microsoft Office experience, including Word, Excel and Outlook skills
• Excellent time-management skills with the ability to multi-task and prioritise your own workload
• Strong communication and interpersonal skills
• Great energy and enthusiasm with a positive ‘can do’ attitude
• A sense of humour

We offer in return

• Secure, permanent employment
• Full induction and training programme
• Uniform and PPE provided
• Generous loyalty bonus scheme
• Referral scheme
• Free onsite parking

Toilets+ Limited aims to offer the highest quality provision with regard to the hire and servicing of portable toilets.  To achieve this objective, the organisation will maintain an effective and efficient Quality Management System based upon the requirements of ISO 9001:2015.

Applicants will be asked about any unspent convictions or cautions as defined by the Rehabilitation of Offenders Act 1974.  Appointment to this role may be subject to Disclosure and Barring Service checks.  Please be aware that any offer of employment is subject to satisfactory attendance, conduct, performance and references.

This job description is only a summary of the role as it exists and is not meant to be exhaustive.  The responsibilities, accountabilities and experiences might differ from those outlined, and other duties, as assigned, might form part of the role.

We want everyone to feel valued, supported and comfortable being their true self at work.  We are proud to be a diverse and inclusive employer, supporting social mobility and providing opportunities for people whatever their background.

For an informal chat about the role, please call Hannah or Kate on 01953 601345.

To be considered, please submit your CV and covering letter telling us why you believe you would be a good fit for the role, by email to HR@toilets.co.uk before the closing date.